How to use the cloud to boost your productivity
With the cloud you can access your data, systems, and business tools from anywhere at any time, allowing you to remain productive at home, in the garden, and even on holiday.
The ability to be more flexible without having to sacrifice work commitments or your bank balance is the dream…and it’s possible! However, in order to achieve this we need to remain productive. Thanks to developments in technology, there are more people working remotely than ever before, and this number continues to rise. As long as you can obtain an internet connection you’re able to gain access to vital data whenever you need it. What’s more, cloud technology has the ability to connect people from multiple locations and different time zones. This enables you to communicate and collaborate with colleagues easily. It also removes the time-consuming and insecure process of sending documents over email. Instead, cloud increases the security and accuracy of your data, effectively making you more productive.
Here we explain how to boost your productivity when harnessing the power of cloud technology…
Use your own hardware
To begin with it’s important to access the cloud using devices you’re familiar with. This will ensure you are more engaged and easily adopt working in the cloud. When using devices you already know and love, you don’t have to worry about getting to grips with a new piece of kit, and instead you can get straight to work.
Invest in the right applications
To take advantage of the cloud, you need access to the right information, systems and tools. Ensure the applications you need to get your job done have the option to work in the cloud, and be sure to check you get the same functionality, if not more, when opting for cloud-based solutions so you’re able to continue working as normal from outside the office. This will make the transition from on-premise to cloud much smoother.
Synchronise your devices
If you’re working from home or abroad you need to know that you can continue working as normal. Ensure the applications needed to conduct your work have been installed on your mobile, tablet, and PC, so you can work from the most convenient device when you need to. Also look out for applications that have the option to work offline. If you’re out and about you don’t want to risk losing work you’ve already done. Applications which provide the ability to work offline will usually synchronise when an internet connection is once again established, ensuring no time is wasted and you can continue from where you left off. This will minimise duplication of activities and data entry, enabling you and colleagues to work from the same up-to-date-data.
Invest in the internet
Accessing the cloud requires an internet connection. If you’re working out and about but already pay for mobile internet you may want to consider tethering your mobile data internet to your devices, alternatively you could buy a dongle. However, in many cases you’ll be able to access Wi-Fi.
Be safe and secure
The security of your data is vital. There are some instances where it’s not recommended to use Wi-Fi. To minimise the risks and remain productive when using the cloud it’s recommended you use two-step authentication. As Kelly Sheridan explained on InformationWeek.com, “…authentication helps ensure secure access outside the corporate network.” This minimises disruption and protects you against data theft and potential disaster. It’s also possible for your device to get stolen. To avoid any issues, ensure you have the ability to remotely wipe your devices.
Don’t get distracted
It’s easy to get lost in this new sense of freedom. According to Inc Magazine, remote workers are almost twice as likely to work more than 40 hours a week. It’s important to strike a balance in order to remain productive. Here are my top tips for adjusting:
Have a clear but fully stocked work area.
Stick to a routine. Have regular working hours and go to bed at a normal hour — Don’t become nocturnal.
Organize your day and prioritise tasks. Know what needs to get done and tackle the most difficult tasks first.
Working remotely can significantly improve engagement, satisfaction, and productivity by up to 36%. What’s more, it’s been reported those who commit themselves to cloud will grow faster and enjoy twice the profit of those choosing not to use cloud.
Photo: Flickr/Jumilla CC BY 2.0